MINUTES OF THE HIGHWAY WANDERERS    

ANNUAL GENERAL MEETING HELD   

Wednesday 13^th October 2010  

AT PORT MACQUARIE NSW  

PRESENT   

President Vicki Samin N4726 Vice President Sandra Sargent N20881, Secretary & Treasurer Chris Wilson V30708 & Webmaster Robin Wood Q2188  

There were 55 Members in attendance.  

The President Vicki Samin introduced the members of the Committee for the benefit of new members then opened the meeting and welcomed the members.  

The meeting opened at 3.40 PM  

APOLOGIES   

Keryn Wood, John Samin, Chris Maitland, Kevin and Anita Boyd, Ken and Jeannette Hopgood, Kay Trestrail, Jamie and Maree Douglas, Julie Callinan, Margie Cox, Les and Judy Martin  

MINUTES OF PREVIOUS MEETING   

The minutes of the General meeting held at Carrick on 16^th March 2010 were read and accepted on the motion of Barry Taylor V40215 2^nd Max Congram N41183  

The secretary advised that a new HW banner had been ordered and received from CMCA head office at a cost of $38.50. In the meantime the original banner had been found so now we have two banners. There was no other business arising.  

CORRESPONDENCE   

There had not been any hard copy correspondence received or sent out.     

As usual there were emails received and responded to relating to chapter happenings and member enquiries. We also received Chapter Forum invite and Chapter Newsletter from CMCA head office. An email from CMCA re the new banner and an email from John Osborne regarding the open letter sent out by the secretary. There were various emails in respect of the Board elections and these were sent out to HW members who have an email address. The secretary had written a letter covering a number of issues and it had been sent to Chapters that had email addresses, all members of the Board and to CMCA CEO John Osborne. The letter caused quite a stir and we had some very positive responses. CMCA head office advised that the letter would be discussed at the Chapter Forum. We also had an email from Phil and Helene Procter and a nice thank you letter from Roy and Georgina Coalter. Both letters were published in the last newsletter.   

HW newsletter had also been sent out by email and post.  

REPORTS   

Presidents Report:      

Vicki talked about the convoy North to Townsville and Mareeba and that many HW members caught up along the way for some great happy hours and fun times. A report was in the August Wanderer. Lots of new members and looking forward to Deniliquin.  

Secretaries Report:     

The secretary reported that probably the only thing of any significance that had occurred since the Carrick rally was the letter sent to Chapters, the Board members and the CMCA CEO. Our membership is now up around 175. Quite a lot of HW members had joined the convoy North to Townsville and Mareeba and we all had a great time. The usual amount of communications both by email and post had been dealt with and the newsletter had been published and delivered.   

Treasurers Report:      

A full report was presented for viewing by members. A basic summary is as follows  

The major item of expenditure was $1701 for HW clothing.  

Moved to accept reports Jan Groebel OS24740 2^nd Lance Trestrail S25197   

NEWSLETTER   

The secretary made comment about the newsletter and encouraged members to contribute to the content by sending in articles, stories, jokes, book reviews, recipes or any other items that other members might find interesting.   

HIGHWAY WANDERERS WEBSITE  

The web Site is being continually updated by Robin Wood and members are asked to look at it regularly. Members were encouraged to look at ways to have access to an email address. This could be done by using a family member or friend who would allow them to use their email address (or their own) and then pass on any communications from HW to the member. Members were also encouraged to contribute items of interest which may be able to be placed on the website. Photos, stories, travelogues, poems, recipes, technical tips and all manner of other stuff can be put on the website and all you need do is send them by email to the webmaster.   

GENERAL BUSINESS.  

Vicki Samin and Chris Wilson attended the Chapter Forum and Vicki reported on the various matters discussed. Notes from the Chapter Forum will hopefully be distributed once again and we will put them on the website.  

The rally ball is on Friday night and a show of hands was called for to determine who is going so that we can organize some HW tables  

David and Jan Binskin proudly represented the HW at the Banner parade.  

Names for Disc Bowls teams had been taken and we had no shortage of people wanting to play. Teams had been entered. Good luck to all participating.  

Mention was made of trying to get another convoy going to the Kalgoorlie rally in October 2011.   

A subsidized meal at the Settlers Inn hotel was organized for Sunday night. Subsidy of $5 per member was agreed.  

Big thank you to Graeme Gibb and Jan Groebel for offering to host the pre rally site at Cassegrains. As it turned out the site was closed off due to the rain but thanks anyway.  

Thanks to Tom and Sandra Sargent for once again transporting the flag all around the country so that we could have it at Port Macquarie. Hopefully we will see them at Deni.  

The secretary advised that we now had new stock of HW clothing but the way they were selling we may not have much left at the end of the rally.  

Lance Trestrail S25197 raised the issue of Licence/Registration validity if you are out of your registered state for more than 3 months. The RTA inspectors who were at the rally indicated to him that there were some rules in place in NSW (and possibly other states) that could potentially create problems particularly for people who are on the road either full time or a major part of the year. The RTA people also indicated that the “Long Vehicle” signs on the back of trailers or motorhomes were illegal. These were issues that should be clarified but getting sense out of the authorities was difficult.   

Robin Wood asked if the CMCA had responded in any way to the issues raised in the letter sent by the secretary. There had been no written response.  

A motion was moved  

“That the secretary write a letter to the Board requesting a written response to the issues raised in the letter.”  

Motion moved Robin Wood Q2188 and 2^nd Peter Gallagher N9459  

Motion carried.  

There being no further business the meeting was closed at 5PM       

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